Stationery Tenders and RFQs in South Africa
Free quotes from stationery suppliers across South Africa. One request, no obligation.
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- SC-04, School & art
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- Cost to you
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Stationery tenders and requests for quotation (RFQs) are how government departments, municipalities, schools and state entities buy paper, pens, files and office consumables. Small businesses that supply stationery tenders need accurate prices from wholesalers before they can bid. StationerySupplies.co.za is a free quote service, not a tender bulletin: we do not publish or award tenders. You send your bill of quantities and we pass it to independent stationery suppliers, who quote you directly so you can price your bid. There is no fee or obligation.
How stationery tenders and RFQs work
Public bodies buy under the PFMA, the MFMA and their own supply chain management policies. Lower-value purchases are usually done by written price quotations, often sent to suppliers on the Central Supplier Database. Higher-value or term contracts, such as supply and delivery of stationery for a year, go out as competitive bids, typically advertised on the National Treasury eTender portal and in the entity's own channels.
Most bids are scored on price and specific goals under the preferential procurement regulations, using an 80/20 or 90/10 split depending on value. Functionality, such as delivery capacity, may be scored first.
Documents you need to supply stationery tenders
Missing paperwork is the most common reason a bid is disqualified. Have these ready:
- CSD registration: an active Central Supplier Database profile and supplier number
- Tax compliance: a SARS tax compliance status PIN or CSD showing you are tax compliant
- B-BBEE: a valid certificate, or a sworn affidavit for qualifying small enterprises
- SBD forms: the standard bidding documents in the pack, such as the invitation to bid, pricing schedule, bidder's disclosure and preference points claim
- Municipal bids: MBD forms and proof that municipal accounts are not in arrears
- Company registration documents and a bank confirmation letter
Pricing a stationery bid
Your price schedule must match the specification line by line: grade, size, page count, colour and pack size. Get firm supplier quotes for every line, add delivery and your margin, and show VAT at 15% if you are VAT-registered. Check how long the bid must stay valid, often 90 days or more, and ask suppliers whether their prices will hold that long. For school stationery and exercise books, confirm stock for delivery before the January term.
Delivering on a stationery order
Winning is only half the job. Deliver exactly what the order states, to the address and date given, with a delivery note signed and stamped by the receiving official. Keep copies, because invoices are usually paid only against the official order number and signed delivery note. Government is required to pay within 30 days of a valid invoice, but plan cash flow for delays. A reliable wholesale stationery partner makes repeat orders easier.
What to include in your request
- Attach the specification or bill of quantities
- Give the bid closing date and validity period
- List all delivery points and dates
- Ask for firm prices excluding VAT per line
- Confirm stock for large or January deliveries
Stationery Tenders for different buyers
- Offices and small businesses: state-owned company stationery contracts for head offices and regional branches
- Schools: learner stationery and exercise books bought by provincial education departments and schools
- Universities and colleges: RFQs from universities and TVET colleges for paper, files and admin stationery
- Government and municipalities: municipal and departmental RFQs for paper, files, registers and toner
- Shops and resellers: small resellers pricing government RFQs alongside their walk-in stock
- Factories and warehouses: stationery and labels for state utilities, depots and public works sites
- Weddings, conferences and events: printed programmes and conference packs for government events and imbizos
Frequently asked questions
Do you publish stationery tenders?
Can a small business supply stationery tenders?
Where do I find stationery tenders in Gauteng?
Will suppliers quote for a bid I have not won yet?
Stationery Tenders by province and city
- Johannesburg
- Pretoria
- Centurion
- Midrand
- Sandton
- Randburg
- Roodepoort
- Krugersdorp
- Randfontein
- Germiston
- Boksburg
- Benoni
- Kempton Park
- Alberton
- Vanderbijlpark
- Vereeniging
- eMalahleni (Witbank)
- Middelburg
- Secunda
- Mbombela (Nelspruit)
- Rustenburg
- Brits
- Klerksdorp
- Potchefstroom
- Mahikeng
- Polokwane
- Tzaneen
- Kimberley
- Upington
- Bloemfontein
- Welkom
- Sasolburg
- Durban
- Pinetown
- Pietermaritzburg
- Richards Bay
- Newcastle
- Ladysmith
- Gqeberha (Port Elizabeth)
- East London
- Kariega (Uitenhage)
- Mthatha
- Cape Town
- Bellville
- Paarl
- Stellenbosch
- George
- Worcester
More from the catalogue
Paper & print
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Writing & filing
Pens, books, files, desk tools and boards
School & art
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Suppliers, wholesalers and stationery shops